View Power BI files in OneDrive and SharePoint - Power BI (2023)

FAQs

How do I access Power BI files on OneDrive? ›

In Power BI Desktop, select Get data > Web. With the Basic option selected, paste the link into the From Web dialog. If Power BI Desktop prompts you for credentials, choose either Windows for on-premises SharePoint sites or Organizational Account for Microsoft 365 or OneDrive for work or school sites.

While OneDrive and SharePoint both provide an online space to access files, their broader use is what separates them. SharePoint is predominantly an online document management system and communication site. OneDrive is a cloud storage solution that people mainly use to create an online backup of their files.

You can access and manage your files in OneDrive like any other computer files. Any changes made to a file in OneDrive is automatically synced in the cloud. Click the File Explorer icon.

Tap your profile picture, then select Files. Tap OneDrive. Browse to the directory for the file for which you want to get a link. Tip: If you want to preview a file, select the file name to open it.

Using Teams, SharePoint, and OneDrive. You can store and share files using ​SharePoint, OneDrive, and Microsoft Teams. SharePoint underpins each of these tools, but each can be used in their own ways to accelerate collaboration and efficiency in different situations.

OneDrive provides a consistent, intuitive files experience across all your devices, including web, mobile, and the desktop of your Windows PC or Mac. Behind the scenes, SharePoint in Microsoft 365 provides the content services for all files in Microsoft 365, including files you work with in Teams, Yammer, and Outlook.

If you want to collaborate with your team members and the content belongs to the organization – it belongs in SharePoint. If you want to store content privately or just have a very small subset of users be able to access it via explicit sharing – put it in your own OneDrive.

Warning Although you can save an Access database file to OneDrive or a SharePoint document library, we recommend that you avoid opening an Access database from these locations. The file may be downloaded locally for editing and then uploaded again once you save your changes to SharePoint.

Is it possible to sync shared with me files from OneDrive for Business? ›

Sign in to OneDrive on your browser. In the OneDrive navigation pane, under OneDrive, click Shared. Under the Shared with me Tab, find the folder you want to add, and click the folder to open it. Click Sync at the top.

The files and folders you store in OneDrive are private until you decide to “share” them with specific people. As the owner of your documents, you also have the ability to stop sharing files with specific people at any time.

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access. If you need more space, you can change the file back to online only.

If you still can't find your files

Your file might not have synced yet. Files saved with Office 2016 upload to OneDrive first, and then they sync with your local PC. If you're having trouble syncing Office files, the Office Upload cache system may be interfering with OneDrive sync. Your file might not have synced yet.

Once you're synced, you'll see your files in File Explorer. On a Mac, your files will appear under OneDrive in the Mac Finder. If you use more than one account, your personal files appear under OneDrive – Personal and your work or school files appear under OneDrive - CompanyName.

There are a few reasons why you might not be able to see your OneDrive files online: OneDrive is not logged in on your PC. OneDrive is not up-to-date. OneDrive is not syncing all folders.

The disadvantages of OneDrive are limited sharing options, limited file management and desktop synchronise settings. Limited Sharing Options: OneDrive's sharing options are limited compared to other cloud storage services, making it difficult to share files with non-Microsoft users.

When online, OneDrive sync will sync the files between SharePoint Online and your computer. Syncing the files allows you to use File Explorer to access your SharePoint site libraries, even when you're offline.

How do I merge SharePoint and OneDrive? ›

Easily set up the syncing of your files in OneDrive and SharePoint by going to the SharePoint admin center > Settings where you will see the options to show the Sync button on the OneDrive website, allow syncing only on computers in specific domains, and even block uploading of specific file types.

When you delete a file locally in a folder that's configured to synchronize by using the OneDrive for Business sync application, the delete operation is synchronized with SharePoint Online, and the item is moved to the recycle bin.

SharePoint has more advanced tools for managing and administering content and users compared to OneDrive. SharePoint allows administrators to set up permissions, control access to content, and track activity. It also allows for customization of sites and integration with other systems and tools.

SharePoint Online allows 1 TB plus 10 GB for each licensed user. OneDrive allows 1 TB (default) for each licensed user. If the tenant's SharePoint Online total storage limit is 2 TB, this tenant would be limited to 2 TB for all SharePoint sites combined, despite the theoretical 25 TB limit per site.

SharePoint is a great option for storing information and working on project management as a team because of its collaborative features. OneDrive is more suited for personal use and resembles a library that stores simple documents instead of a platform for team projects.

What is Microsoft OneDrive Good at? Microsoft OneDrive's ability to easily sync with other devices, provide tight security, limit bandwidth, share files on demand, and provide access to data from anywhere at any time make it a versatile solution for common cloud storage needs.

Is OneDrive Safe? Generally speaking, Microsoft OneDrive is as safe as any other cloud storage platform. The platform provides encryption for data shared and stored on it.

If the boss and the admins are not in the same tenant of yours, they will not have the permission to access your OneDrive for Business. But it's still not a good choice to save your personal files in OneDrive for Business. You could save the files in your personal OneDrive(like @hotmail.com). Hope this could help you.

Sharing OneDrive files, SharePoint files, or Lists with external users (guests) allows you to securely collaborate with people outside your organization such as your business partners, vendors, clients, or customers — with or without a Microsoft account.

What are the sharing limitations for OneDrive for Business? ›

To sum things up, OneDrive is best for personal storage, providing individuals with easy, secure, and quick access anytime, anywhere. OneDrive for Business, when used with SharePoint, syncs data across different devices, provides corporate access, co-author files, and allows users to work at home or on the road.

You can view or restore previous versions of documents in OneDrive for Business, as long as you haven't turned off document versioning. Version control is accessible through Microsoft Office (Word, Excel, PowerPoint) or the Office 365 Portal.

A blue cloud icon will open OneDrive for work or school, and a white cloud icon will open OneDrive for home. Select Help & Settings > Preferences. Select About, and under About Microsoft OneDrive the build number will indicate if the architecture is "Standalone", "Apple silicon", or "Preview".

If you're using OneDrive, you can access your Microsoft SharePoint or Microsoft Teams files on the web or in the mobile app without leaving OneDrive.

Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

So, Work Folders accesses data on multiple devices from file server whereas OneDrive for business will provide access to data from multiple devices from SharePoint.

As previously mentioned, the SharePoint On-Premise model is becoming obsolete and will officially be unsupported in April 2023. This will leave systems more vulnerable to failure and cybercriminals intercepting protected information. Learn more about creating a fully customizable social intranet.

You just need to enter the folder path in the SharePoint site, select the file or folder to be moved, then select "Copy to" in the pop-up window, and finally select the folder path in OneDrive.

What are the disadvantages of SharePoint? ›

In summary, while SharePoint shares some features with databases, and is a great tool for document management, it's not designed to be used as a database.

On the SharePoint Central Administration website, click Application Management. In the Databases section, click Manage content databases. On the Manage Content Databases page, click Add a content database.

File duplication: With folders, you can deposit multiple copies of the same file into different locations—not a good thing when you try to organize documents and data in the first place! Lost documents: You can “lose” documents when placed in the wrong folder.

In SharePoint, on the folder level, the best practice is to keep the doc folder structure flat. You can, of course, revoke these automatic permissions manually. For instance, you might prefer to grant permissions by document library. That way, you can keep better track of who is accessing/editing what.

Potential alternatives to SharePoint include ClickUp, Glasscubes, Huddle, Samepage, Liferay, Nuxeo, Confluence, Source by IC Thrive, Jostle, G Suite, ClearPoint, Redbooth, and Slack. Each of these applications provide similar capabilities to SharePoint while providing some more unique features.

Therefore, we've made the difficult decision to discontinue the SharePoint Online Public Website feature so that we can focus our efforts and investments on delivering capabilities in Microsoft 365 that will bring more value to our customers.

In 2023, SharePoint is doing more than ever – more integration, becoming friendlier, and growing as a platform to accommodate all kinds of content and services. My hope is the above provides insights into five large areas of investment across thousands of designers, engineers, and product planners at Microsoft.